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CBEC Room Reservation Policy Facility Request Process

It is recommended that any party wanting to use the facility should submit the CBEC building coordinators at least eight weeks prior to the event. Confirmation of the request will be made by the coordinators once it is determined that the facility is available and the requirements of the event are satisfactory.

Overview of Rental Policy

The primary purpose of this facility is to provide for the activities and needs of the Department of Chemistry and the William G. Lowrie Department of Chemical and Biomolecular Engineering (CBE). As time allows, we will honor requests for reservations for other groups on a first‐come first‐served basis. However, we will use the following priority list in determining who is granted reservations in the event that two groups request the room at the same time:

  1. Faculty and Staff from Chemistry and CBE
  2. Administration from College of Engineering (ENG) and College of Arts & Sciences (ASC)
  3. Industry liaisons and sponsors of Chemistry and CBE
  4. All other ENG and ASC departments

General Rental Guidelines

  • Any event considered by the Department of Chemistry or the William G. Lowrie Department of Chemical Engineering to be potentially harmful to the public image of The Ohio State University, the College of Engineering, the College of Arts & Sciences or the Departments within will not be granted a reservation. Chemistry and CBE reserve the right to reject any event requests that may cause potential harm to the facilities.
  • The scheduling of events will be based on facility availability and approval by CBE and Chemistry. The rental group must leave the room in the condition it was prior to the event. The following checklist will be used after each event to determine if a cleaning fee will be charged:
  1. All tables and chairs are returned to the original positions (all chairs are pushed under tables).
  2. Table tops and chairs are clean.
  3. Carpet is free of visible dirt, trash, spills, and stains.
  4. Dry erase board is erased.
  5. Trash is confined to waste receptacles If additional cleaning is needed after the group has returned the room, the Chemistry or CBE will request billable cleaning services first from Facilities, Operations, and Development (FOD) or from an outside vendor if FOD cannot attend to the request in the time required. These charges will be passed on, dollar for dollar, to the rental group.
  • Groups renting the facility will be held financially responsible for any damages, maintenance, and/or repairs needed resulting from the event.
  • Groups renting the facility are required to observe all applicable policies of the Chemistry and CBE and The Ohio State University, as well as all local, state, and federal laws.
  • Chemistry or CBE is not responsible for any lost, stolen, or damaged property belonging to the members of rental groups utilizing the facilities.
  • Groups must be free of unresolved issues related to prior use of the facility.

Rental and Associated Fees for Shared Spaces (CBE and Chemistry)

  • Group 1 - College of Engineering and College of Arts & Sciences Administration
  • Group 2 - Engineering / ASC Departments; Chemistry and CBE Sponsors and Industry Supporters
  • Group 3 - OSU Departments, Centers, Associations, and Offices
  • Group 4 - General Public
Fee Group 1 Group 2 Group 3 Group 4

Room rental hourly fee

no charge $100 $300 $600
Room rental daily rate (12 hours max) no charge $1000 $1800 $4000
After hours basic staff $20/hr $20/hr $20/hr $20/hr
After hours advanced staff $40/hr $40/hr $40/hr $40/hr
AV rental no charge $75 $75 $75
Administration fee no charge $35 $35 $35
Cleaning fee $30-$50/hr $30-$50/hr $30-$50/hr $30-$50/hr