William G. Lowrie Department of Chemical and Biomolecular Engineering

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Fiscal and HR

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Please report all address changes to Bill Cory, Department Human Resources.

UPS Shipping Information:

Please complete the following form and have it signed for approval by your supervisor/advisor and then bring to Susan Tesfai to have a label created.

UPS Shipping Form


PURCHASING: All purchasing, reimbursements, and payment to non-employees is done through E-Requests.


Beverage Policy: Ohio State's contract with Coca-Cola prohibits the purchase of competitor products (such as Pepsi) with university funds. 

When purchasing beverages with university funds or for consumption on campus, please select from the following Coca-Cola brands: Barq's, Campbell's V-8, Coke, Dasani Water, Fanta, Full Throttle Energy, Fresca,Fuze, Gold Peak, Honest Tea, Mello Yello, Minute Maid, Nestea, NOS Energy, Odwalla, PowerAde sports drinks, Pibb, Seagram's, Simply products, Sprite, Tum-E-Yummies, Vault, Vitamin Water.  Additional info may be found here: http://www.coca-colacompany.com/brands/all/

***P-Card transactions for Pepsi products will not be reimbursed.  The only exception to this would be if the meal was at a restaurant where ONLY Pepsi was served.*****

Students may request Coca Cola products for programs or events provided the request is submitted at least two weeks in advance.  Requests can be submitted using the Coca-Cola Beverage Donation Request.  

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E-Request Log-In: Use your lastname.#  and password.  If unable to log in, call the OSU IT Help Desk.

E-Request Assist page for instructions and questions:
E-Request Help Page

E-Request Internal Vendor Listing

OSP and OSU Form required from all new vendors and all non-employees (previously known as W-9)

University AP Compliance Form
OSP AP Compliance Form

OSP and OSU All non-employee, non-residents requesting payments or reimbursements. Submit this form with copy of visa and passport.
NRA Request
OSP NRA Request

Request for Payment of Cellular Phone/Internet Service Form

PCard Transaction Form

COE Exception Form:All O.S.U. purchases require pre-approval. If you have an invoice that needs to be paid, and there is no approved E-Request and/or purchase order, you need to initiate a new E-Request and attach this completed form to your E-Request.

College Meal Form

OSU Waiver of Competitive Bid Form: Must be completed by University departments when seeking to purchase goods in excess of the bid limit of$25,000 per supplier, per fund, per fiscal year; or services in excess of the bid limit of $50,000 per supplier, per fund, per fiscal year.

OSP Waiver of Competitive Bid Form: (same limits as above)

OSU is sales tax exempt: Some vendors may request this exemption form. Please pick up a copy of the form in Koffolt Lab 130.


TRAVEL - ALL TRAVEL MUST BE PRE-APPROVED


OSU Travel Forms:
All University and OSP funded travel must be pre approved. Certain expenses, such as airfare, registration and lodging can be prepaid by the department. Please see Susan Tesfai for more information.

Pre-trip (Page 1) and post-trip (Page 2) worksheet for UNIV and OSP travel:
CBE Pre Trip Worksheet (Word)  CBE Pre Trip Worksheet (PDF)
CBE Post Trip Worksheet (Word) CBE Post Trip Worksheet (PDF)

Links
OSU approved site to convert foreign currency to US dollars: http://www.oanda.com/currency/converter/
Designated travel agencies to initiate prepayment of airfare and hotel: http://controller.osu.edu/travel/travel-agencies.shtm

UNIV Travel
Visit the University Travel Website to view the university travel policy, travel FAQ's and for information on:
rental car and hotel discounts
mileage rates
per diem rates

http://controller.osu.edu/travel-home.shtm

OSP Travel
The Office of Sponsored Programs adheres to University Travel Policies for travel on sponsored program funds.
Additional sponsored program requirements are outlined here:  http://osp.osu.edu/travel/policies.cfm


Payroll:



Student and GA Employee Benefits: http://hr.osu.edu/benefits/studentbenefits.htm

University Holidays - Offices Closed: http://controller.osu.edu/pay/pay-holidays.shtm

Instructions on how to register to receive your W-2 online:
http://controller.osu.edu/pay/pay-w2.shtm

To learn more about direct deposit, please visit (including instructions on how to change your direct deposit): http://controller.osu.edu/pay/pay-dirdep.shtm

To view your paystub, please visit: https://paperlesspay.talx.com/PreAuthenticated/EnterUserID.aspx

Follow these steps to Login to your account online for the first time:

  1. Type-in your Ohio State employee ID number (8 or 9 digit number) and temporary PIN (the two digits of the day and last two digist of the year of your birthdate and the last 4 digits of your SSN). This means that if your birthday is January 5, 1974; and your SS number is xxx-xx-8976; then your temporary PIN would be 05748976 (with no slashes).
  2. You will be prompted to immediately change your PIN to a secure number that only you will know. Your new PIN must be between 8 - 16 numbers.
  3. Once you have confirmed your new PIN, you will be routed to the main e-Payroll page and able to view your pay information.

If you have used the system before but have forgotten your existing PIN - and are unable to access your pay stub information:

The ePayroll systems allows users to sign up for PIN Auto-Reset, which allows employees to have the system reset their Personal Identification Number (PIN) on the e-Payroll web site to the default PIN via the web or the phone. One of the main benefits of the PIN auto-reset feature is that it provides an employee with a way to access his/her e-Payroll account after normal business hours if the PIN can't be remembered.

Follow these steps in order to be able to Login to your account:

  1. Go to the E-payroll web site at http://epayroll.theworknumber.com/osu
  2. Click on the link for "Forgot Your PIN" (located to the right of where you would normally enter your PIN)
  3. Furnish your Ohio State employee ID number. (Your Employee ID number can be obtained from past pay stubs, Buck ID Cards issued after 2002 and/or your departmental Human Resources Professional).
  4. Follow the steps as outlined on the E-payroll site.

Follow these steps in order to be able to Login to your account via telephone:

  1. Contact TALX Client Services Center at 1-800-996-7566.
  2. Give them the OSU Company Code which is 10380.
  3. Be prepared to furnish your Ohio State employee ID number.
  4. The TALX Client Services Center will manually reset your PIN to the "default" setting.
  5. Follow the same steps you would for viewing or receiving your pay stub information for the first time (see above).